Creatively managing creative time

I was privileged to teach a class at a recent music conference. The class was called, "You Can Give the Industry What It Wants and Still Be Creative". It was taught by a team of 4 people: Suz Doyle talked about finding inspiration when you are blocked; Chuck Schlacter talked about how he researches opportunities and client requests, and illustrated how he sketches out the plan for a piece of music on a daily basis; John Mazzei talked about what it’s like to work with film directors as a composer, and the challenge of supporting the creative vision of the director while remaining true to one’s own muse.

I choose to talk about creatively managing creative time.

I was on a coaching call a while ago with Debra Russell and Nancy Moran, and Nancy talked about delegating tasks. Not just bookkeeping or web management… but the personal things you need to do around the house, or the errands you run. Her logic was, if you are self-employed, then everything you do is part of running your business. What a sense of relief I got when she said that! I’d been struggling with the house, shopping, laundry, and felt guilty about not being able to keep up with it all. It was huge weight off my shoulders to realize it was ‘ok’ to delegate some of that out. I asked my Mom to come in a couple of times a month (and paid her) to help me with the house, I found a local woman who would drive me to appointments or help me run errands (I don't have a car) in exchange for coaching.... and more.

Here's how I got myself organized:

1-Make a list of daily, weekly and monthly tasks. That’s everything you need to do. Pay bills, shop for groceries, go to the gym, etc.

2-Set up a calendar. I have mine set up as a table in Word. Preferably you want something where you can see the month at a glance.

3-Now schedule your tasks. Try to be efficient. For example, if you are downtown on Friday afternoons, then you schedule all your downtown errands on Friday afternoon, that’s when you get your photocopies, pick up toner from the office supply store, mail your packages, do your banking. If you set aside time on Saturday morning to clean house, maybe that’s also a good time to do laundry. You can throw a load in and then go clean the kitchen. If, like me, doing laundry means a trip to the Laundromat… well, I have enough towels and clothes to go one month before I need to do laundry. And when I do laundry, I put everything in the washer and then go to the grocery store and/or drug store, do any banking. Sometimes I’ll even call my mom from my cell while I’m sitting in the Laundromat. I can cross ‘call Mom’ off my list ;)

I mentioned in the class that I order my groceries on-line. There is a local company (Spud.ca) that deliver organics. I order those supplies on Mondays and they are delivered Thursdays. I then go to the store once a week (usually Wednesday morning) and get anything I need that they don’t deliver. I order on-line for the convenience, but also because I know that if I get swamped or overwhelmed, the first thing that goes is shopping. That is not good for my health. So ordering on-line is not only time management, it’s health management, to get a box of beautiful fresh veggies and fruit every week, encouraging me to eat sensibly.

Because I work at home, I’m able to manage cooking by preparing veggies for the steamer, and plugging it in before my last session starts, or using the crock pot. I tend to eat pretty much the same things most of the time. I make a meal plan for the week – this is not only good for time management but it’s a good budget measure as well. I always try to cook enough for two meals so I only have to warm things up.

Included in your schedule of ‘tasks’ should also be some daily personal time, just to be… to walk, to dream, to meditate, to be still. And also include, on a weekly basis, time to go over your schedule for the following week, plan your budget, balance your chequebook, make your grocery list & plan your meals. I allow 2 hours for this on Saturday morning.

4-The next step is to make a list of projects you want to work on. This could be musical collaborations, writing for opportunities, working on your album, etc. I have separate project sheets for library composing, co-writing, my album, and listings I plan to submit to. I have a project binder and in each section I put notes & emails for the different projects I’m working on.

5-Now look at your schedule, and plan when you will be in your ‘studio’. On weekends I plan 4-6 hours per day, during the week I plan 3 to 5 hours per day depending on what I have on. Allow time for social events…. Dinner and a movie – one night a week. Overall I schedule about 20 hours studio time as a minimum. Because I work for myself I’m in charge of my schedule. If you work full-time and you have a family, then your obligations are going to be different, and your available time for writing is going to be reduced. That’s life. We make choices and we need to see them through.

When you walk into your studio at the scheduled time, then you look at your list of projects and ask, ‘what is the best use of my time right now’, or ‘what is the most urgent thing to work on,’ or ‘what would I like to play with today’. Guard this time, don’t let other things eat into it. Use your weekly planning time to assess how well you are figuring out how to deal with your needs, and adjust accordingly.

It only makes sense to me that we should set reasonable goals, figure out what we need to get or to know, and then set out to save for that software, or set aside time to learn/practice, and use available resources (like songwriting forums) to get feedback on what we are doing, or even to share our process and ask for advice. We assess progress by looking back and asking… did I move forward over the past few months? Am I writing better, more consistently, did I finish what I set out to do?

I recommend these books:
“Getting Things Done” by David Allen
“The Artist’s Way” by Julia Cameron

The handout I distributed at the class is available here:
http://www.islandnet.com/~vflawith/Creative_Time_Handout